The Commute Disallowance feature enables teams to disallow commutes from employees' total mileage. By turning on this feature, you can exempt commutes from your team members' reimbursable mileage, in accordance with the commute disallowance type you select.
What is a commute?
A commute is the roundtrip distance from your home to your place of work (e.g., 3 miles from home to the office and 3 miles back from the office to home = 6 miles total).
How do the different commute types work?
There are 2 ways that commute can be deducted from your team members work mileage. The commute type defines how commute is deducted.
Commute is deducted from the total mileage for the day
You drive a total of 100 miles in 1 day, this is your Gross Mileage.
Your commute is 20 miles
100 miles (gross mileage) - 20 miles (commute) = 80 miles
Your Net Mileage = 80 miles
First & last
Commute is deducted from the first and last trips of the day
Your first drive of the day is 10 miles. Your last drive of the day is 15 miles.
Your commute is 20 miles.
10 miles (half of your commute) will be deducted from your first trip.
10 miles (half of your commute) will be deducted from your last trip.
How to Set up a Commute Disallowance
Step-by-step instructions for team administrators:
Step 1: Navigate to the Web Dashboard.
Step 2: Click 'Team Dashboard'.
Step 3: Click 'Team Settings'.
Step 4: Click on 'Account Perferences'.
Scroll to the Commute Disallowance section
Turn the Commute disallowance toggle to ON
Specify a default roundtrip commute amount if a member does not have a personalized commute set
Check "Use member-specific commute amounts when available" if you want to allow different commute amounts for different team members; otherwise leave it unchecked
If you check this, check "Allow members to edit their commute amount" if you want to allow team members to adjust their commute on their profile; otherwise leave it unchecked
Select if you want to use the Daily or First & last commute type, as described above
Step 5: Make sure to click 'Save' in the top right corner to save all of your changes
Done! Great work.
How do we calculate the commute disallowance amount that is subtracted from a report?
For the "Daily" commute disallowance type:
In general, commute disallowance is calculated by this formula:
Commute disallowance = Daily disallowance x number of days with trips.
However, on days when the person drives less than that amount, we only deduct what's there (so users won't be left with negative mileage). Everlance subtracts the daily disallowance dynamically based on a team member’s daily mileage.
Let's break it down:
On days when a team member drives over their daily disallowance, the full disallowance will be subtracted. For example, if the daily disallowance is 10 mi, and the person drove 15 mi, we’ll only subtract the full 10 miles for that day.
On days when the person drives less than the daily disallowance, we only subtract the amount they drove. For example, if the daily disallowance is 10 mi, but the person only drove 4 mi, we’ll only subtract 4 miles for that day.
Learn more about how Commute works for Drivers.
If you need to contact support or have questions, please check out our help center at help.everlance.com or reach out at firstname.lastname@example.org or by phone at (872) 814-6308 (USA) or (877)704-2687 (CAN). Our office hours are 9am-5pm EST Monday - Friday and 9am-1pm EST on weekends.