Everlance Business alleviates the pains of mileage and expense tracking by freeing up members’ time and giving team leaders access to work-related trips and expenses to approve or export. Some of our popular use cases are below:

Auto-Detection 

This is a feature that efficiently tracks trips in the background of a phone, freeing up time and easily satisfying IRS requirements for mileage logs. Once trips are recorded, they just need to be classified under your team's preset purpose to be visible to the company. Swipe the trips to the right to mark them as work-related, or to the left to keep them personal and private. Using Work Hours in conjunction with Auto-Detect can save time down the road.

Expense Management 

Expense Management tools allow members to connect their bank or credit cards for automatic expense tracking, though, as with trips, these can be manually entered as well. Add photos of receipts to these expenses to digify your company’s records and documentation.

FAVR

(Fixed and Variable Rate) reimbursement program is an alternative to the CPM (cent per mile) reimbursement program. It is a sophisticated, tax-free, and compliant method to fairly reimburse employees based on a number of factors. Our Team will work with yours to develop and implement this program, but we recommend setting the Team Purpose and Default Rate to $0 to prevent any user confusion (as the variable rate changes each month). 

Reimbursements

This is a service offered by Everlance that allows your employees to be reimbursed for their mileage and expenses based on your reimbursement cycle. 

Differences between Reports and Exports

Team Reports are a part of our Approval Flow and are used to approve reimbursement for trips/expenses for employee members. Employees can submit reports directly from their app to their Admin for approval/reimbursement. 

When an employee generates a Data Export, this is just a “data dump” which gives the team members historical data. Although this is not a part of our Approval Flow feature it does include data which can be useful for business intel.

* Reach out to our Support and Success departments with questions and feedback; we love hearing from you! Support can be reached at support@everlance.com or by phone at (872) 814-6308.